NEW SEACARD BUNKER (CUTTER) FUEL PROCUREMENT POLICIES

R 221759Z JAN 08 ZUI ASN-A00022000012 ZYB
FM COMDT COGARD WASHINGTON DC//CG-8//
TO ALCOAST
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UNCLAS //N07000//
ALCOAST 025/08
COMDTNOTE 7000
SUBJ: NEW SEACARD BUNKER (CUTTER) FUEL PROCUREMENT POLICIES
A. MEMORANDUM OF AGREEMENT (MOA) BETWEEN DEFENSE ENERGY SUPPORT
CENTER AND UNITED STATES COAST GUARD, DATED 8 JUN 2006.
B. SUPPLY POLICY AND PROCEDURES MANUAL, COMDTINST M4400.19(SERIES).
C. COMMON SENSE GUIDE TO FUEL PURCHASING, REVISION A
D. VESSEL FUEL PURCHASE TRAINING GUIDE
1. INTENT: THIS MESSAGE ESTABLISHES MANDATORY POLICY FOR THE
PURCHASE OF BUNKER FUEL USING THE NEW DESC SEACARD SYSTEM.
2. BACKGROUND: IN FISCAL YEAR 2007 THE COAST GUARD ORDERED
APPROXIMATELY 25 MILLION GALLONS OF CUTTER FUEL THROUGH DEFENSE
SUPPORT CENTER (DESC) PROGRAMS AND SAVED OVER 17 MILLION DOLLARS
WHEN COMPARED TO COMMERCIAL PRICES. DESC IS NOW MANDATING A SWITCH
FROM PAPER REQUISITIONS TO AN ELECTRONIC CREDIT CARD SYSTEM, KNOWN
AS SEA CARD, FOR ALL BUNKER CONTRACTS. MANY COAST GUARD CUTTERS
HAVE SUCCESSFULLY BEEN USING THE SEA CARD OVER THE PAST TWO YEARS.
3. SEACARD PROCESS DESCRIPTION (ABRIDGED): IN PHASE I OF THE
PROGRAM, THE SEACARD WILL REPLACE PAPER REQUISITIONS UNDER DESC
BUNKER CONTRACTS. A FUTURE PHASE II IS ENVISIONED FOR OPEN MARKET
(COMMERCIAL) PURCHASES AND SWIPE CREDIT CARDS. A TYPICAL PHASE I
REQUISITION WILL FLOW AS FOLLOWS.
A. COAST GUARD ORDERING OFFICER INITIATES CUTTER NATIONAL STOCK
NUMBER FUEL REQUISITIONS THROUGH WEB BASED SEACARD ORDER MANAGEMENT
SYSTEM (SCOMS) VIA COMPUTER OR PHONE CALL TO SEACARD SUPPORT TEAM
(DESC CONTRACTOR). ORDERS MAY BE INITIATED ABOARD VESSEL OR FROM
SHORE LOGISTICS SERVICING UNIT.
B. DESC CONTRACT FUEL VENDOR ACCEPTS ORDER THROUGH SCOMS. FUEL IS
DELIVERED PER REQUISITION REQUIREMENTS.
C. COAST GUARD ACCOUNTABLE OFFICIAL CONFIRMS RECEIPT OF FUEL IN
SCOMS AND PRINTS ELECTRONIC SF1449 FOR CUTTER RECORD. THE PRINTED
SF1449 FROM SCOMS IS A DELIVERY RECEIPT FOR UNIT AUDIT FILE
PURPOSES ONLY AND DOES NOT HAVE TO BE SIGNED BY A WARRANTED
CONTRACTING OFFICER AS INFERRED BY BLOCK 31B. TO SATISFY CFO AUDIT
REQUIREMENTS UNIT FUEL DELIVERY RECEIPT FILES MUST BE RETAINED FOR
A PERIOD OF SIX FISCAL YEARS AND THREE MONTHS.
D. DESC PAYS VENDOR AND BILLS FINCEN STANDARD MILITARY RATE.
4. ACTION:
A. ALL CUTTERS AND THEIR RESPECTIVE SHORE LOGISTICS SERVICING
UNITS SHALL COMMENCE USING THE SEACARD SYSTEM AS SOON AS POSSIBLE.
B. AS REQUIRED BY REFERENCE A, COMMANDANT CG-8 IS ESTABLISHING A
FUEL CREDIT CARD COMPONENT MANAGER POSITION. THAT MANAGER WILL BE
LOCATED AT FINCEN AND BE RESPONSIBLE FOR ENSURING REQUIRED SEACARD
PROGRAM TRAINING HAS BEEN COMPLETED PRIOR TO ACCOUNTABLE AND
ORDERING OFFICIALS RECEIVING APPLICABLE ACCESS TO SCOMS.
C. ALL FUEL ORDERING OFFICERS ABOARD CUTTERS AND AT THEIR
RESPECTIVE SHORE LOGISTIC SERVICING UNITS SHALL CONTACT EITHER
THEIR RESPECTIVE MLC FUEL PROCUREMENT REPRESENTATIVES OR FINCEN POC
TO SCHEDULE SEA CARD TRAINING FOR THEIR GEOGRAPHIC AREA. TRAINING
FOR CUTTERS 87 FEET AND ABOVE SHALL BE ACCOMPLISHED BY THE END OF
CALENDAR YEAR 2008.
D. REFERENCE B WILL BE UPDATED TO REFLECT THE ABOVE POLICY AND
OTHER CHANGES. IN THE MEANWHILE REFERENCES C AND D PROVIDE THE
LATEST FUEL PURCHASING GUIDANCE.
5. CONTACT INFORMATION: FINCEN CONTACT IS CAROL TAYLOR, EMAIL
CAROL.A.TAYLOR(AT)USCG.MIL. THE MLC LANT FUEL PROCUREMENT
REPRESENTATIVE IS RUDY PALUSTRE, EMAIL RUDY.R.PALUSTRE(AT)USCG.MIL.
MLC PAC FUEL PROCUREMENT REPRESENTATIVE IS CWO GIL HERNANDEZ, EMAIL
GILBERT.J.HERNANDEZ(AT)USCG.MIL. THE ENERGY PROGRAM MANAGER IS
DANNY GORE, EMAIL DANIEL.J.GORE(AT)USCG.MIL.
6. ALL REFERENCES CAN BE FOUND ON CGCENTRAL AND UNDER THE ENERGY
PROGRAM LINK AT
HTTP://CGWEB.COMDT.USCG.MIL/CG8/CG83/CG832/INDEX.HTM.
7. INTERNET RELEASE AUTHORIZED.
8. RADM R.S. BRANHAM, ASSISTANT COMMANDANT FOR RESOURCES AND CHIEF
FINANCIAL OFFICER, SENDS.
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