ALCOAST 003/08: PREMIUM CLASS TRANSPORTATION ACCOMMODATIONS

R 041227Z JAN 08
FM COMDT COGARD WASHINGTON DC//CG-12//
TO ALCOAST
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UNCLAS //N04600//
ALCOAST 003/08
COMDTNOTE 4600
SUBJ: PREMIUM CLASS TRANSPORTATION ACCOMMODATIONS
1. THE PURPOSE OF THIS ALCOAST IS TO REMIND COMMANDS AND COAST
GUARD MEMBERS OF THE ELIGIBILITY CRITERIA FOR PREMIUM CLASS
TRANSPORTATION ACCOMMODATIONS AND THE STANDARD PROCEDURES FOR
REQUESTING SUCH COMMON CARRIER ACCOMMODATIONS.
2. PREMIUM CLASS TRANSPORTATION ACCOMMODATIONS INCLUDE FIRST CLASS
AND BUSINESS CLASS. THE AUTHORITY TO APPROVE PREMIUM CLASS
TRANSPORTATION ACCOMMODATIONS IS HELD AT THE COMMANDANT/VICE
COMMANDANT LEVEL WITH NO FURTHER RE-DELEGATION ALLOWED.
3. THE USE OF PREMIUM CLASS TRANSPORTATION ACCOMMODATIONS CAN BE
AUTHORIZED PRIOR TO TRAVEL OR APPROVED AFTER THE FACT.
HOWEVER, BY REGULATION, AUTHORIZATION/APPROVAL FOR THE USE OF
PREMIUM CLASS TRANSPORTATION ACCOMMODATIONS IS STRICTLY LIMITED TO
TRAVEL THAT MEETS SPECIFIC ELIGIBILITY CRITERIA AS INDICATED IN THE
JOINT FEDERAL TRAVEL REGULATIONS (JFTR), PAR. U3125-B (FOR
COMMERCIAL AIR TRANSPORTATION) AND PAR. U3135-C (FOR TRAIN
TRANSPORTATION). REGARDLESS OF THE REASON, TRAVELERS ARE PERSONALLY
RESPONSIBLE FOR THE EXCESS COSTS, BEYOND GOVERNMENT PROCURED COACH
CLASS ACCOMMODATIONS, OF PREMIUM TRANSPORTATION NOT MEETING THE
ELIGIBILITY CRITERIA. COMMANDS ARE RESPONSIBLE FOR ENSURING
MEMBERS ARE ELIGIBLE TO UTILIZE PREMIUM CLASS TRANSPORTATION BEFORE
SUBMITTING THE REQUEST FOR APPROVAL OF PREMIUM CLASS ACCOMMODATIONS
VIA CG-1222. NOTE THAT EVEN IF ONLY ONE LEG OF THE TRAVEL IS ON
PREMIUM CLASS TRANSPORTATION, AUTHORIZATION/APPROVAL IS REQUIRED.
4. IN ORDER TO ALLOW TIME FOR PROCESSING AND ROUTING, REQUESTS FOR
TRAVEL BY PREMIUM CLASS TRANSPORTATION SHOULD BE SUBMITTED
IMMEDIATELY WHEN THE NEED FOR THIS TYPE TRANSPORTATION IS KNOWN OR
NO LATER THAN 21 CALENDAR DAYS PRIOR TO THE TRAVEL DEPARTURE DATE.
APPROVAL PRIOR TO TRAVEL SHOULD NOT BE EXPECTED FOR REQUESTS NOT
DILIGENTLY SUBMITTED.
5. REQUESTS MUST BE SUBMITTED ON FORM: REQUEST FOR APPROVAL OF
PREMIUM CLASS ACCOMMODATIONS, FOUND AT THE FOLLOWING WEB SITE:
HTTP://WWW.USCG.MIL/HQ/G-W/G-WP/G-WPM/G-WPM-2/INDEX.HTM
REQUESTS MUST BE SUBMITTED VIA COMDT (CG-1222) AND MUST INCLUDE A
COPY OF THE TRAVEL ORDERS, ITINERARY, AND SUPPORTING
DOCUMENTATION/JUSTIFICATION INCLUDING, FOR MEDICAL TRAVEL, A
STATEMENT FROM COMPETENT MEDICAL AUTHORITY OF THE NEED FOR MEMBER
PATIENT TRAVEL BY PREMIUM CLASS AND THE NEED FOR AN ATTENDANT, IF
APPLICABLE. A SEPARATE REQUEST MUST BE SUBMITTED FOR ATTENDANT
TRAVEL. REQUESTS MAY BE FAXED TO COMDT (CG-1222) ATTN: YNCM MALY
AT (202) 475-5927 OR, PREFERABLY, SCANNED AND E-MAILED TO
DAVID.J.MALY(AT)USCG.MIL.
6. A COPY OF THE APPROVED REQUEST FOR USE OF PREMIUM CLASS
ACCOMMODATIONS IS REQUIRED TO SUPPORT THE CLAIM FOR REIMBURSEMENT
OF PREMIUM CLASS TRANSPORTATION ACCOMMODATIONS.
7. COMDT (CG-1222) POC IS YNCM MALY, (202) 475-5395.
8. INTERNET RELEASE AUTHORIZED.
9. MR. CURTIS B. ODOM, ACTING DIRECTOR OF PERSONNEL MANAGEMENT
SENDS.
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