EARLY ADVANCEMENT AUTHORIZATION AND SUPPLEMENTAL ADVANCEMENT PROCEDURES

R 151430Z JAN 08 ZUI ASN-A00015000005 ZYB
FM COMDT COGARD WASHINGTON DC//CG-1//
TO ALCOAST
BT
UNCLAS //N01430//
ALCOAST 016/08
COMDTNOTE 1430
SUBJ: EARLY ADVANCEMENT AUTHORIZATION AND SUPPLEMENTAL ADVANCEMENT
PROCEDURES
A. PERSONNEL MANUAL, COMDTINST M1000.6 (SERIES)
B. ENLISTED PROFESSIONAL MILITARY EDUCATION (E-PME) MANUAL,
COMDTINST M1510.2 (SERIES)
C. WEIGHT/PHYSICAL FITNESS STANDARDS FOR COAST GUARD MILITARY
PERSONNEL, COMDTINST M1020.8 (SERIES)
1. THIS ALCOAST ANNOUNCES EARLY ADVANCEMENT AUTHORIZATION OFF THE
NOV 2007 SERVICEWIDE EXAMINATION (SWE) ADVANCEMENT ELIGIBILITY LIST
AND WAIVERS OF THE MAY 2008 SWE.
2. THE MAY 2008 SWE WILL BE WAIVED FOR THE FOLLOWING RATES: BM2,
DC2, ET2, FS2, GM1, PA1, AND PA2.
3. ALL MBRS AND UNIT COMMANDS ARE REMINDED OF THE GUIDELINES IN ART
5.C.10 OF REF A REGARDING RATINGS REQUIRING ACCESS TO CLASSIFIED
INFORMATION. IN ORDER TO MEET THE SECURITY CLEARANCE REQUIREMENT TO
ADVANCE IN THESE RATINGS, A PERSONNEL SECURITY INVESTIGATION (PSI)
IS REQUIRED EVERY 10 YEARS. THEREFORE, ALL MBRS IN CLASSIFIED
RATINGS MUST HAVE A CURRENT PSI ON FILE IN DIRECT ACCESS OR MUST
SUBMIT A NATIONAL AGENCY CHECK WITH LAW AND CREDIT (NACLC) PACKAGE
TO INITIATE THIS INVESTIGATION PRIOR TO PLACEMENT ON A SUPPLEMENTAL
ADVANCEMENT ELIGIBILITY LIST. THIS REQUIREMENT IS IN EFFECT EVEN IF
ACCESS TO CLASSIFIED MATERIAL IS NOT NEEDED IN THE MBRS CURRENT
POSITION. COMMAND VERIFICATION OF SECURITY CLEARANCE ELIGIBILITY IS
ALSO REQUIRED FOR SWE COMPETITION. QUESTIONS CONCERNING SUBMITTING
NACLC PACKAGES SHOULD BE DIRECTED TO THE LOCAL SECURITY MANAGER.
4. THE E-PME SYSTEM HAS REPLACED THE OBSOLETE MRN SYSTEM. MBRS
SEEKING ADVANCEMENT TO E-5 AND E-6 MUST SUCCESSFULLY COMPLETE THE
E-PME PERFORMANCE REQUIREMENTS FOR THE NEXT HIGHER PAY GRADE PRIOR
TO PLACEMENT ON A SUPPLEMENTAL ADVANCEMENT ELIGIBILITY LIST. IN
ADDITION, THOSE MBRS SEEKING ADVANCEMENT TO E-6 MUST PASS THE E-6
ADVANCEMENT QUALIFICATION EXAM (AQE) PRIOR TO LIST PLACEMENT.
(THERE IS NO E-PME AQE REQUIREMENT FOR ADVANCEMENT TO E-5.)
ADDITIONAL INFORMATION REGARDING E-PME REQUIREMENTS MAY BE FOUND IN
REF B AND ON THE INTERNET AT
HTTP://WWW.USCG.MIL/HQ/TCPET/TPF/EPMESMS/EPMESMS.SHTM.
5. IN MOST CASES, PERFORMANCE QUALIFICATION GUIDES (PQG) HAVE
REPLACED THE OLD CORRESPONDENCE COURSES. FOLLOWING THE PQG PREPARES
EACH MBR TO TAKE THE WRITTEN EXAM AND DIRECTLY RELATES TO THE
ENLISTED PERFORMANCE QUALIFICATIONS (EPQ) THAT MUST BE SIGNED OFF.
THE CURRENT EPQS ARE AVAILABLE ON THE INTERNET AT
HTTPS://LEARNING.USCG.MIL. YOU WILL HAVE TO ENTER YOUR EMPLID AND
LAST NAME AND ENROLL TO SEE THE EPQS. SINCE CHANGES CONSTANTLY TAKE
PLACE TO THIS PROCESS, THE FOLLOWING INFORMATION IS PROVIDED
REGARDING THE SPECIFIC PQG (OR CORRESPONDENCE COURSE) REQUIREMENTS
AND EPQS THAT MUST BE SUCCESSFULLY COMPLETED PRIOR TO PLACEMENT ON
A SUPPLEMENTAL ADVANCEMENT LIST:
A. BM2 COMPLETE THE PQG W/EXAM, EPQS (REV 12-06), AND E-PME.
MBRS WHO SUCCESSFULLY COMPLETED THE OLD CORRESPONDENCE COURSES FOR
BM2 (0209) OR QM2 (0237) PRIOR TO 1 APR 2004 MAY STILL USE THESE
COURSES. AS OF 1 FEB 2008, THE REQUIREMENTS IN THE NEW EPQS LISTED
ABOVE WILL BE IN EFFECT.
B. DC2 - COMPLETE THE PQG W/EXAM, EPQS (REV 12-03), AND E-PME.
C. ET2 - COMPLETE THE PQG W/EXAM, EPQS (REV 6-05), AND E-PME.
D. FS2 - COMPLETE THE CORRESPONDENCE COURSE W/EOCT, EPQS (REV 4-
06), AND E-PME.
E. GM1 - COMPLETE THE CORRESPONDENCE COURSE W/EOCT, EPQS (REV
10-05), AND E-PME W/AQE.
F. PA1 - COMPLETE THE PQG W/EXAM, EPQS (REV 11-04), AND E-PME
W/AQE.
G. PA2 - COMPLETE THE PQG W/EXAM, EPQS (REV 11-04), AND E-PME.
6. AS COURSES, PQGS, AND EPQS ARE UPDATED, MORE CURRENT
REQUIREMENTS MAY BE RELEASED BY ALCOAST. FOR SPECIFIC QUESTIONS
REGARDING THESE REQUIREMENTS, CONTACT THE APPROPRIATE RATING FORCE
MASTER CHIEF (RFMC).
7. ONCE A RATE ON THE MAY 2007 SWE ADVANCEMENT ELIGIBILITY LIST IS
CLEARED, CGPC-EPM IS AUTH TO ADVANCE PERSONNEL TO FILL VACANCIES
USING THE NOV 2007 SWE ADVANCEMENT ELIGIBILITY LIST FOR THAT RATE.
MBRS APPEARING ON THE NOV 2007 SWE ADVANCEMENT ELIGIBILITY LIST,
WHO WOULD NORMALLY MEET THE TIME IN GRADE AND SEA DUTY REQUIREMENTS
BY 1 JULY 2008, WILL BE GRANTED A WAIVER OF THOSE REQUIREMENTS FOR
THE PURPOSE OF ADVANCING EARLIER. THIS WAIVER APPLIES ONLY TO THOSE
PERSONNEL APPEARING ON THE SWE ADVANCEMENT ELIGIBILITY LIST. IT
DOES NOT APPLY TO PREREQUISITES FOR SUPPLEMENTAL LIST PLACEMENT.
8. EFFECTIVE IMMEDIATELY THROUGH 31 JULY 2008 FOR THE RATES LISTED
IN PARA 2, A COMMANDING OFFICER OR OIC MAY SUBMIT REQUESTS
RECOMMENDING ELIGIBLE MBRS FOR PLACEMENT ON A SUPPLEMENTAL
ADVANCEMENT ELIGIBILITY LIST WHEN THE MBR MEETS ALL APPLICABLE
REQUIREMENTS IDENTIFIED IN ART 5.C.4.B.1 OF REF A. EACH MBRS
STANDING ON THE SUPPLEMENTAL ADVANCEMENT ELIGIBILITY LIST IS BASED
SOLELY ON THE DATE-TIME-GROUP (DTG) OF THE NOTIFICATION MSG.
COMMANDS MAY SEND A MSG AS SOON AS THE MBR HAS MET ALL ADVANCEMENT
ELIGIBILITY REQUIREMENTS AND SHOULD CONTACT PSC(ADV) IF AN
ACKNOWLEDGEMENT MSG IS NOT RECEIVED WITHIN 5 WORKING DAYS. PSC(ADV)
WILL ONLY USE DTG REFLECTING THE ACTUAL TIME OF RELEASE OF THE MSG.
BACKDATING THE DTG IS NOT PERMITTED. COMMANDS REQUESTING PLACEMENT
OF MORE THAN ONE INDIVIDUAL (REGARDLESS OF RATING) ON THE SAME DAY
MUST SUBMIT A SEPARATE MSG WITH A DIFFERENT DTG FOR EACH
INDIVIDUAL. UPON RECEIPT OF A NOTIFICATION MSG, PSC(ADV) WILL PLACE
THE MBRS NAME IN THE NEXT POSITION ON THE SUPPLEMENTAL ADVANCEMENT
ELIGIBILITY LIST FOR THAT RATE PROVIDED ALL PREREQUISITES HAVE BEEN
MET. IF A REVIEW OF THE INFORMATION IN DIRECT ACCESS INDICATES
MISSING PREREQUISITES, A REPLY MSG WILL BE PROVIDED WITH ACTION
REQUIRED. ONCE ACTION IS COMPLETED, COMMANDS MUST SUBMIT ANOTHER
REQUESTING MSG.
9. NOTE: NON-RECEIPT OF REQUIRED ENLISTED EMPLOYEE REVIEWS (EER)
WITHIN CURRENT PAY GRADE CONTINUES TO BE THE PRIMARY MISSING
PREREQUISITE. COMMANDS MUST PAY SPECIAL ATTENTION TO STATUS OF EERS
WHEN SUBMITTING A PLACEMENT MSG. THE MOST RECENT REQUIRED EER MUST
APPEAR IN THE EMPLOYEE REVIEW SUMMARY SECTION TO BE CONSIDERED
FINAL. COMMANDS MAY VERIFY SUCCESSFUL DIRECT ACCESS UPLOAD AS
FOLLOWS - HOME: DEVELOP WORKFORCE: PLAN CAREERS: INQUIRE: EMPLOYEE
REVIEW SUMMARY. IN THE MBRS EMPLOYEE REVIEW SUMMARY PAGE, SELECTING
THE REFRESH SUMMARY BUTTON WILL REVEAL THE LATEST EER SUBMITTED.
CONFIRMATION OF THE EMPLOYEE REVIEW SUMMARY UPDATE MUST BE
COMPLETED BEFORE SUBMISSION OF MESSAGE REQUEST.
10. A COMMANDING OFFICER OR OIC MUST SUBMIT THE RECOMMENDATION VIA
MSG TO COGARD PSC TOPEKA KS//ADV// INFO COMCOGARD PERSCOM ARLINGTON
VA//EPM-1/EPM-2// FOR PLACEMENT ON A SPECIFIC SUPPLEMENTAL
ADVANCEMENT ELIGIBILITY LIST IN THE FOLLOWING FORMAT.
SUBJ: ACTIVE DUTY SUPPLEMENTAL ADVANCEMENT ELIGIBILITY LIST
1. LIST FOR WHICH RECOMMENDATION IS SUBMITTED (E.G., BM2)
2. MBR RATE, NAME, AND EMPLOYEE ID
3. DATE OF RANK IN CURRENT PAY GRADE
4. COMPLETION DATES FOR:
A. RATING EPQ
B. E-PME PERFORMANCE REQUIREMENTS
C. RATING EOCT OR PQG EXAM
D. E-PME AQE (E-6 ONLY)
E. ADDITIONAL ADVANCEMENT (COMPETENCY) REQUIREMENTS
5. DATE OF CURRENT PSI ON FILE OR SUBMISSION DATE OF NACLC
PACKAGE (ET, GM, AND PA ONLY)
6. EFFECTIVE DATE OF MBRS LAST EER IN CURRENT RATE/PAY GRADE
ALONG WITH A STATEMENT INDICATING WHETHER THE MBR MEETS THE MINIMUM
TOTAL FACTOR MARKS, GOOD CONDUCT CRITERIA, WEIGHT STANDARDS, AND
RETAINS THE COMMANDS RECOMMENDATION FOR ADVANCEMENT. AS A REMINDER,
PERSONNEL RECOMMENDED FOR SUPPLEMENTAL ADVANCEMENT MUST HAVE A
MINIMUM OF 12 MONTHS GOOD CONDUCT ELIGIBILITY PRIOR TO LIST
PLACEMENT. MBRS WHO EXCEED THEIR MAXIMUM ALLOWABLE WEIGHT MAY BE
PLACED ON A SUPPLEMENTAL ADVANCEMENT ELIGIBILITY LIST, BUT THEY MAY
NOT BE ADVANCED UNLESS THEY ARE IN COMPLIANCE WITH WEIGHT STANDARDS
IAW REF C.
7. A STATEMENT THAT ALL RELEVANT DIRECT ACCESS DATA FOR THE
SUPPLEMENTAL ADVANCEMENT ELIGIBILITY LIST HAS BEEN VERIFIED AND IS
VIEWABLE IN DIRECT ACCESS.
8. UNIT POC, CONTACT EMAIL, AND PHONE NUMBER
9. RELEASED BY (NAME OF COMMANDING OFFICER OR OIC)
11. UPDATED VERSIONS OF SUPPLEMENTAL ADVANCEMENT ELIGIBILITY LISTS
WILL BE POSTED MONTHLY ON THE PSC INTRANET LINK AT HYPERLINK
"HTTP://CGWEB.PSC.USCG.MIL.ADV.HTM"
HTTP://CGWEB.PSC.USCG.MIL/ADV.HTM.
12. FOR SUPPLEMENTAL ADVANCEMENT LIST PLACEMENT QUESTIONS CONTACT
YNC RONY HARDEN, PSC(ADV), 785-339-3410. FOR GENERAL ENLISTED
POLICY QUESTIONS CONTACT YNCS CINDY GREEN, COMDT(CG-1221), 202-475-
5373.
13. INTERNET RELEASE AUTHORIZED.
14. RADM CLIFFORD I. PEARSON, ASSISTANT COMMANDANT FOR HUMAN
RESOURCES, SENDS.
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