R 241152Z JAN 08 ZUI ASN-A00024000009
FM COMCOGARD PERSCOM ARLINGTON VA//EPM-1//
TO ALCGENL
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UNCLAS //N01418//
ALCGENL 014/08
SUBJ: MAY 2008 SERVICEWIDE EXAMINATION (SWE) COMPETITION
A. PSCINST M1418.1C DTD 25 FEB 2005
HTTP://WWW.USCG.MIL/HQ/PSC/ADV/PSCINSTM1418SERIES.PDF
B. CG PERSMAN, COMDTINST M1000.6A
HTTP://WWW.USCG.MIL/HQ/G-W/G-WP/G-WPM/PERSMAN/PERSMAN.PDF
C. ENLISTED PERFORMANCE QUALS MANUAL, COMDTINST M1414.8C.
D. COMDT COGARD WASHINGTON DC R302012Z MAR 04, ALCOAST 153/04,
SERVICEWIDE EXAM (SWE) POINTS FOR SURFMAN DUTY
E. COMDT COGARD WASHINGTON DC R151430Z JAN 08/ALCOAST 016/08, EARLY
ADVANCEMENT AUTHORIZATION AND SUPPLEMENTAL ADVANCEMENT PROCEDURES
1. SUMMARY. THIS MESSAGE ANNOUNCES THE MAY 2008 SWE COMPETITION IN
ALL RATINGS FOR PAY GRADES E-5 THRU E-9. ALL PERSONNEL INTENDING
TO PARTICIPATE NEED TO BE AWARE OF THESE REQUIREMENTS AND THEIR
RESPONSIBILITY TO CONFIRM THEY ARE MET. ALL SPOS, UNITS, ESOS, SWE
BOARD OFFICERS, AND AFFECTED MEMBERS SHALL FAMILIARIZE THEMSELVES
WITH THE CONTENTS OF THIS ALCGENL. PSC (ADV) IS THE SINGLE POC FOR
ALL SWE INQUIRIES.
2. SCHEDULE. SWES WILL BE ADMINISTERED PER THE FOLLOWING
SCHEDULE. ANY REQUESTS FOR DEVIATION FROM THE SCHEDULE MUST
COMPLY WITH REFS A AND B.
AM 06 MAY 08 (TUES) SWE FOR ADV TO E-5
PM 06 MAY 08 (TUES) SWE FOR ADV TO E-7
AM 08 MAY 08 (THURS) SWE FOR ADV TO E-6
PM 08 MAY 08 (THURS) SWE FOR ADV TO E-8/9
3. SWE/EOCT/ENLISTED PERFORMANCE QUALIFICATIONS INFORMATION.
A. THE MAY 2008 SWE IS WAIVED FOR THE FOLLOWING RATES: BM2, DC2,
ET2, FS2, GM1, PA1 AND PA2.
B. RATING END OF COURSE TESTS (EOCTS) ARE WAIVED FOR THE MAY
2008 SWE AS FOLLOWS: AET1, AET2, AMT1, AMT2, AST2, FS1, IS1, IS2,
IT1, IT2 & MST2.
C. SWE AND EOCT WAIVERS ARE ONLY AUTHORIZED FOR THE RATES LISTED
ABOVE. THIS ALCGENL SUPERCEDES ANY PREVIOUSLY PUBLISHED WAIVERS.
SEE REF E FOR SPECIFIC PROCEDURES CONCERNING CURRENT SUPPLEMENTAL
ADVANCEMENT ELIGIBILITY REQUIREMENTS.
D. COS SHALL NOT WAIVE RATING EOCTS FOR THE RATES LISTED
IN PARA 3.A.
E. IAW REF B (ART 5.D.6.D.4) AND THE SWE INSTRUCTION BOOKLET
(SHIPPED WITH EXAMS) ROLLING PLOTTERS (WEEMS), COMPASS, DIVIDER AND
MANEUVERING BOARDS MAY BE USED BY BM CANDIDATES. ALL CANDIDATES
MAY USE NON-PROGRAMMABLE CALCULATORS.
4. RESPONSIBILITIES.
A. MEMBER. TO COMPETE IN THE MAY 2008 SWE, THE MEMBER MUST
ENSURE ALL ELIGIBILITY REQUIREMENTS ARE MET NLT 1 FEB 08 IAW
ART 5.C.4.B OF REF B. MEMBER'S RESPONSIBILITIES INCLUDE:
(1) EER AND CO RECOMMENDATION. PER ART 5.C.4.E.4 OF REF B,
THE CO'S RECOMMENDATION FOR ADVANCEMENT IS VALID ONLY FOR A
SPECIFIC COMPETITION AND MUST BE RENEWED FOR EACH SUCCEEDING
COMPETITION. IMPROVED CAPABILITIES IN DIRECT ACCESS (DA) NOW ALLOW
VALIDATION OF THIS REQUIREMENT IN DETERMINING ELIGIBILITY. A NEW
CO RECOMMENDATION ON THE MOST CURRENT EER MUST BE POSTED FINAL AND
VISIBLE IN THE EMPLOYEE REVIEW SUMMARY SECTION IN DA. THE EER
EFFECTIVE DATE MUST BE NO EARLIER THAN THE DAY FOLLOWING THE
ELIGIBILITY DEADLINE DATE OF THE PREVIOUS SWE CYCLE, AND NLT THE
ELIGIBILITY DEADLINE DATE FOR THE CURRENT SWE CYCLE. THOSE DATES ARE
ON OR AFTER 02 AUG 07 AND ON OR BEFORE 01 FEB 08 FOR E-5 THRU E-6
CANDIDATES, AND ON OR AFTER 02 FEB 07 BUT ON OR BEFORE 01 FEB 08 FOR
E-7 THRU E-9 CANDIDATES. EERS DATED OUTSIDE THESE DATE RANGES WILL
NOT BE CONSIDERED FOR CURRENT CO RECOMMENDATIONS. IF THE LATEST
REQUIRED EER WAS NOT COMPLETED DUE TO REASONS LISTED IN ART 10.B.5.A
OF REF B, COMMANDS MAY COMPLETE A "SWE-EER" WITH AN EFFECTIVE DATE
NLT 01 FEB 08. CO RECOMMENDATION IN PLACE ON 01 FEB 08 WILL DETERMINE
ELIGIBILITY FOR THE MAY 2008 SWE. CHANGES OF "NOT REC" TO "REC"
SUBMITTED AFTER 01 FEB 08 WILL NOT BE CONSIDERED FOR SWE ELIGIBILITY.
(2) EOCT/AQE. UNLESS WAIVED IN PARA 3.B OF THIS MESSAGE, ALL
REQUIRED RATING EOCT AND E-PME AQE MUST BE COMPLETED AND POSTED IN
DA WITH A COMPLETION DATE OF NLT 01 FEB 08. MEMBERS MUST ENSURE
THE COURSE EDITION IS THE ONE CURRENTLY REQUIRED BY HIS/HER RATING
FORCE MANAGER.
(3) EPQS/EPMES. ENLISTED PERFORMANCE QUALIFICATIONS (EPQS)
AND ENLISTED PROFESSIONAL MILITARY EDUCATION REQUIREMENTS (EPMES),
MUST BE COMPLETED NLT 01 FEB 08 FOR THE PAY GRADE MEMBER
IS PURSUING. BACKDATING EPQS IS NOT AUTHORIZED. COMPLETION BY
DEADLINE MUST BE VERIFIED BY MEMBERS COMMAND, AS EPQS ARE NOT
RECORDED IN DA. SEE THE EPQ MANUAL, COMDTINST M1414.8. EPQS FOR EACH
RATING ARE AVAILABLE ON THE INTERNET AT HTTP://WWW.USCG.MIL/HQ/G-
W/TRAINING/QUALS.HTM. EPME FOR EACH PAY
GRADE ARE AVAILABLE WITHIN THE EPME MANUAL, COMDTINST M1510.2 AT
HTTP://CGWEB2.COMDT.USCG.MIL/CGDIRECTIVES/INTRA_CIM.HTML. MEMBERS
ANTICIPATING A DEPLOYMENT AND LIMITED INTERNET CONNECTIVITY SHOULD
DOWNLOAD AND VIEW/PRINT RELEVANT DATA PRIOR TO DEPLOYMENT.
(4) SEA TIME. ART 5.C.15.C OF REF B LISTS ALL RATINGS
REQUIRING SEA TIME FOR ADVANCEMENT ELIGIBILITY. THIS REQUIREMENT MUST
BE MET BY THE 01 FEB 08 ELIGIBILITY DATE. IF A MEMBER IS PRESENTLY
SERVING AT SEA OR IS UNDER ORDERS TO SEA DUTY AND WILL MEET THE SEA
TIME REQUIREMENT BY 01 JAN 09, A SEA TIME WAIVER MAY BE REQUESTED IAW
ART 5.C.15.A OF REF B. SEE PARA 5.C BELOW CONCERNING CREDIT FOR
PRIOR OR OTHER SERVICE SEA TIME.
(5) COMPETENCY (QUAL) CODES. MEMBERS REQUIRING COMPETENCY
CODES IAW ART 5.C.4.B OF REF B MUST ENSURE COMPLETION IS VISIBLE IN
DA WITH COMPLETION EFFECTIVE DATE NLT 01 FEB 08.
(6) PDE VERIFICATION. PDES WILL BE MAILED TO MEMBER'S UNIT
AND MADE AVAILABLE IN DA SELF-SERVICE O/A 1 MAR 08. MEMBER IS
SOLELY RESPONSIBLE TO REVIEW ALL DATA FOR ACCURACY. REPORT ANY
DISCREPANCY TO YOUR ADMIN SUPPORT STAFF FOR CORRECTION. PROVIDE
DOCUMENTATION TO ADMIN SUPPORT OF MISSING AWARDS, COMPETENCIES, TDY
AFLOAT ORDERS, OR ANY OTHER PDE ERRORS FOR CORRECTION IN DA. AFTER
REPORTING DISCREPANCIES TO YOUR ADMIN SUPPORT STAFF, ENSURE THAT
CORRECTIVE ACTION WAS TAKEN BY VERIFYING CORRECTIONS IN DA USING THE
SELF SERVICE APPLICATION. IF YOUR PDE HAS NOT BEEN CORRECTED, CONTACT
PSC VIA GLOBAL E-MAIL ADDRESS "PSC-DG-ADV". THIS MUST BE DONE PRIOR
TO THE PDE CORRECTION DEADLINE OF 01 APR 08. MEMBER'S FAILURE TO
REPORT AND VERIFY CORRECTIONS MAY RESULT IN NOT ELIGIBLE STATUS FOR
SWE OR LOSS OF POINTS IN THE FINAL MULTIPLE. EACH SWE CYCLE, A
SIGNIFICANT NUMBER OF MEMBERS ARE UNABLE TO COMPETE FOR ADVANCEMENT
BECAUSE THEY FAIL TO ENSURE PDE CORRECTIONS ARE POSTED TO ONLINE PDE
IN DA PRIOR TO THE DEADLINE.
B. MEMBER DEADLINES INCLUDE:
REQUIREMENT DEADLINE
(1) MEET ALL ELIGIBILITY REQUIREMENTS 01 FEB 08
OF ART 5.C.4.B OF REF B.
(2) VERIFY ALL PDE DATA CORRECTIONS ARE 01 APR 08
COMPLETE AND VISIBLE IN DA. NO CORRECTIONS
AUTHORIZED AFTER THIS DATE.
(3) LAST DAY FOR MBR TO NOTIFY COMMAND IF SWE 01 APR 08
SHOULD BE MAILED TO A LOCATION OTHER THAN MEMBER'S
NORMAL EXAM OPFAC DUE TO BEING TDY, LEAVE STATUS,
OPERATIONAL OR MEDICAL REASONS.
C. COMMAND RESPONSIBILITIES. CO RESPONSIBILITIES ARE DISCUSSED
IN ART 5.C.4.E OF REF B. WHEN PRACTICAL, COS SHALL SCHEDULE OPS,
TRAINING, AND TDY OF MEMBERS AROUND THE SWE DATES TO ENSURE THE
MEMBER IS ABLE TO PARTICIPATE IN THE NORMAL SCHEDULED EXAM.
SUBSTITUTE EXAMS ARE DISCOURAGED AS PER ART 5.D.3 OF REF B. COS MUST
ENSURE MBRS RECEIVE ADMIN SUPPORT FOR PDE CORRECTIONS PRIOR TO PDE
CORRECTION DEADLINE. MISSING EERS IN DA REMAINS ONE OF THE MOST
COMMON REASONS FOR MEMBER INELIGIBILITY. EACH SWE CYCLE MEMBERS HAVE
BEEN DENIED THE OPPORTUNITY TO COMPETE SOLEY BECAUSE COMMANDS HAVE
NOT COMPLETED AN EER IN DIRECT ACCESS BY THE 1 FEB DEADLINE. COMMAND
FAILURE TO PROVIDE ADMIN SUPPORT IS NOT JUSTIFICATION FOR PDE
CORRECTION DEADLINE WAIVERS REGARDLESS IF "NO FAULT OF MBR". PDE
CORRECTION DEADLINE WAIVERS WILL ONLY BE CONSIDERED FOR DOCUMENTED
INSTANCES OF OPERATIONAL OR PERSONAL EMERGENCIES PREVENTING
COMPLIANCE WITH ESTABLISHED DEADLINES. PURSUANT TO ART 5.C.31.F OF
REF B, COS ARE REMINDED TO WITHHOLD OR WITHDRAW ADVANCEMENTS FOR
MEMBERS WHO BECOME INELIGIBLE AT ANY TIME DURING THE SERVICEWIDE
CYCLE, REGARDLESS OF ELIGIBILITY LIST STANDING. SEND MESSAGE
NOTIFICATION TO COGARD PSC TOPEKA KS//ADV// INFO COMCOGARD PERSCOM
ARLINGTON VA//EPM-1/EPM-2//. COS ARE REMINDED THAT ART 5.D.6 OF REF
B REQUIRES THAT THE EXAM BOARD OFFICER WHO HANDLES SWES AND HAS
ACCESS TO THE EXAM SAFE MUST BE A COMMISSIONED OFFICER, DESIGNATED
CIVILIAN, OR OINC E-8 OR ABOVE. EXAMS AND SAFES MAY NOT BE
ACCESSIBLE TO ANY OTHER ENLISTED MEMBERS.
REQUIREMENT DEADLINE
(1) INFORM PERSONNEL OF REQUIREMENTS FOR ADV ON GOING
(2) ALL ELIGIBILITY REQUIREMENTS MUST BE MET 01 FEB 08
AND POSTED IN DA.
(3) VERIFY THAT MEMBER'S EPQS HAVE BEEN 01 FEB 08
COMPLETED (VERIFICATION OF EPQS WITHIN DA IS NOT
POSSIBLE).
(4) LAST DAY TO CHANGE CO ADV RECOMMENDATION 01 FEB 08
FROM "NOT REC" TO "REC" ON LATEST EER IN CURRENT
RATE.
(5) LAST DAY UNITS AWAY FROM HOMEPORT ON 15 MAR 08
CONTINUOUS DEPLOYMENT FM MID-MAR TO SWE DATES MAY
REQUEST EARLY MAILING OF THEIR SWES TO ARRIVE PRIOR
TO DEPARTURE.
(6) PDE CORRECTION DEADLINE 01 APR 08
(7) INFORM PSC-ADV VIA MSG OR E-MAIL OF ALL 01 APR 08
PERSONNEL WHOSE PDE SAYS "ELIGIBLE" BUT ARE NOT
ELIGIBLE TO TEST BECAUSE OF NOT HAVING COMPLETED
EPQS. THIS WILL PREVENT A SWE FROM BEING MAILED
UNNECESSARILY.
(8) LAST DAY EXAM BOARD OPFAC CAN BE CHANGED 01 APR 08
PRIOR TO PSC EXAM MAILOUT (MSG TO PSC-ADV)
(9) REQ SUBSTITUE SWE (SEND REQ WITHIN ONE
VIA MSG TO PSC-ADV. REQ FOR SUBSTITUTE SWE WILL BE WEEK OF
CONSIDERED UNDER STRICT GUIDELINES OUTLINED IN NORMAL SWE DT
ART 5.D.3.C OF REF B.
(10) SUBSTITUTE SWE ANSWER SHEETS SHALL WITHIN ONE
BE RETURNED TO PSC-ADV IAW ART 5.D.3.C OF REF B. MONTH OF
NORMAL SWE DT
D. PERSRU AND SERVICING PERSONNEL OFFICE (SPO) RESPONSIBILITIES.
PERSRUS AND SPOS ARE THE ADMIN SUPPORT FOR MOST PDE CORRECTIONS.
CARE SHOULD BE TAKEN TO ENSURE THE PDE CORRECTION REQUESTS FROM
MEMBERS ARE COMPLETE AND VISIBLE IN DA PRIOR TO THE PDE CORRECTION
DEADLINE DATE.
PERSRU/SPO DEADLINES INCLUDE:
(1) LAST DAY TO INPUT PDE CORRECTIONS INTO DA 01 APR 08
E. PSC ACTION.
(1) DISTRIBUTE PDES 01 MAR 08
(2) BEGIN EARLY MAILING OF SWES TO U/W UNITS 17 MAR 08
(3) BEGIN MAILING SWES TO EXAM BOARDS 07 APR 08
(4) COMPUTE FINAL MULTIPLE JUL 08
(5) DISTRIBUTE SWE PROFILE LETTERS JUL 08
5. MISCELLANEOUS.
A. GOOD CONDUCT ELIGIBILITY: PER REF B, CANDIDATES MUST MEET THE
FOLLOWING GOOD CONDUCT ELIGIBILITY PERIODS FOR ADVANCEMENT:
ADV TO PAY GRADE PERIOD OF ELIGIBILITY
E-7/E-8/E-9 24 MONTHS
E-5/E-6 12 MONTHS
B. THE FOLLOWING EERS IN MEMBER'S CURRENT GRADE WILL BE USED TO
COMPUTE THE MARKS MULTIPLE PER ART 5.C.6.B OF REF B.
E-5 CANDIDATES: 01 APR 07 TO 01 FEB 08 IN PAYGRADE E-4
E-6 CANDIDATES: 01 NOV 06 TO 01 FEB 08 IN PAYGRADE E-5
E-7 CANDIDATES: 01 DEC 05 TO 01 FEB 08 IN PAYGRADE E-6
E-8 CANDIDATES: 01 OCT 05 TO 01 FEB 08 IN PAYGRADE E-7
E-9 CANDIDATES: 01 DEC 05 TO 01 FEB 08 IN PAYGRADE E-8
(2) WHEN THERE IS NO EER IN CURRENT RATING AND PAY GRADE WITHIN
THE ABOVE TIME FRAMES, COMPLETE A SWE EER WITH A
PERIOD ENDING DATE NLT 01 FEB 08. SUBMIT SWE EER PRIOR TO THE
PUBLISHED PDE CORRECTION DEADLINE. SWE EERS CANNOT BE SUBMITTED
SOLELY TO CHANGE A CO RECOMMENDATION. IF THE COMMAND DESIRES TO
CHANGE AN ADVANCEMENT RECOMMENDATION, THE APPROVING OFFICIAL WHO
ASSIGNED THAT MARK MUST APPROVE ANY CHANGES TO IT. THE REQUEST
SHALL BE SUBMITTED IAW REF A AND ART 10.B.7.4 OF REF B PRIOR TO THE
01 FEB 08 DEADLINE.
C. SEA TIME FOR ELIGIBILITY AND SEA DUTY POINTS: SEA TIME FOR
ADVANCEMENT ELIGIBILITY AS DISCUSSED IN 5.C.15.C OF REF B, IS BASED
ON YOUR DA RECORD OF PCS ASSIGNMENTS. ELIGIBILITY CREDIT FOR TDY
AFLOAT, PRIOR CG SERVICE OR OTHER SERVICES SEA TIME MAY BE CREDITED
ON A CASE-BY-CASE BASIS. TO RECEIVE CREDIT FOR SEA TIME NOT
VISIBLE ON YOUR ASSIGNMENT SUMMARY IN DA, A REQUEST MUST BE SENT TO
PSC-DG-ADV VIA E-MAIL OR BY MESSAGE. FOR PRIOR SERVICE SEA DUTY,
FIRST A STATEMENT OF CREDITABLE SEA SERVICE (SOCSS) MUST BE
REQUESTED BY MEMBER'S UNIT VIA PERSRU OR SPO, AND SENT TO PSC-SES.
IF SOCSS IS NOT REQUESTED AND COMPLETED PRIOR TO THE PDE CORRECTION
DEADLINE, PRIOR SERVICE SEA DUTY WILL NOT BE CONSIDERED FOR THIS
CYCLE. FOR CG TDY AFLOAT TIME TO BE CONSIDERED, MEMBER'S SEA PAY
DOCUMENTS MUST BE UP TO DATE IN JUMPS SHOWING THE TDY PERIODS. NO
CREDIT WILL BE GIVEN FOR TDY AFLOAT WHERE SEA PAY WAS NOT STARTED
AND STOPPED IN JUMPS. FOR CONSIDERATION OF OTHER SERVICE SEA TIME,
FORWARD REQUESTS TO PSC-DG-ADV. SEA DUTY POINTS ARE BASED ON PAY
SEGMENTS IN JUMPS AND ARE EARNED ONLY FOR COAST GUARD SEA SERVICE
AFTER 01 FEB 94 WHERE THE MEMBER RECEIVED SEA PAY VISIBLE IN JUMPS.
D. SURF DUTY POINTS: SURF POINTS WILL BE CREDITED TO ELIGIBLE BM
CANDIDATES PER ALCOAST 153/04. ALL SURF DUTY AT DESIGNATED SURF
UNITS FROM 01 JAN 00 UP TO 01 FEB 08 WILL BE COUNTED FOR MEMBERS
HOLDING THE SURFMAN COMPETENCY CODE IN DA. POINTS WILL BE BASED ON
THE 01 JAN 00 PROGRAM START DATE, COMPETENCY DATE OR ASSIGNMENT
DATES TO SURF STATIONS.
6. REFER ALL SWE QUESTIONS TO PSC (ADV) AT (785) 339-3400 OR E-MAIL
TO GLOBAL ADDRESS "PSC-DG-ADV". WAIVER REQUESTS SUBMITTED VIA EMAIL
MUST INCLUDE THE CO/XO ON THE CC LINE. WAIVER REQUESTS SENT BY MSG
SHOULD GO TO COGARD PSC TOPEKA KS//ADV// AND MUST BE
SUBMITTED PRIOR TO THE PUBLISHED DEADLINES.
7. INTERNET RELEASE AUTHORIZED.
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