MANDATED ELECTRONIC DEPLOYMENT HEALTH ASSESSMENTS (EDHA)

R 101523Z DEC 07 ZUI ASN-A00344000011 ZYB
FM COMDT COGARD WASHINGTON DC//CG-11//
TO ALCOAST
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UNCLAS //N06100//
ALCOAST 556/07
COMDTNOTE 6100
SUBJ:  MANDATED ELECTRONIC DEPLOYMENT HEALTH ASSESSMENTS (EDHA)
A.  MEDICAL MANUAL, COMDTINST M6000.1(SERIES), CHAPTER 6
1.  ALL ACTIVE DUTY AND SELECTED RESERVE COAST GUARD PERSONNEL WHO
ARE ON AN EXPEDITIONARY DEPLOYMENT (SEE REFERENCE A) FOR AT LEAST
30 CONSECUTIVE DAYS MUST NOW COMPLETE PRE AND POST DEPLOYMENT
HEALTH ASSESSMENTS ELECTRONICALLY.  THE ARMY MEDICAL SURVEILLANCE
AGENCY (AMSA) WILL NO LONGER ACCEPT SUBMISSION OF PAPER-BASED
DEPLOYMENT HEALTH FORMS.
2.  EXPEDITIONARY DEPLOYMENTS ARE DEPLOYMENTS THAT SUPPORT DOD
TROOP MOVEMENTS AND RESULT FROM A JOINT CHIEFS OF STAFF/COMBATANT
COMMAND DEPLOYMENT FOR 30 CONTINUOUS DAYS OR MORE TO A LOCATION
OUTSIDE THE UNITED STATES WHERE THERE IS NOT A FIXED U.S. MILITARY
MEDICAL TREATMENT FACILITY (MTF).  OPERATION IRAQI FREEDOM (OIF)
AND OPERATION ENDURING FREEDOM (OEF) ARE EXAMPLES OF EXPEDITIONARY
DEPLOYMENTS.
3.  IT IS THE MEMBERS RESPONSIBILITY TO COMPLETE THE DEPLOYMENT
HEALTH ASSESSMENTS WITHIN THE APPROPRIATE TIME LINES AS FOLLOWS:
  A. PRE-DEPLOYMENT HEALTH ASSESSMENT (DD FORM 2795), WITHIN 30
DAYS PRIOR TO DEPLOYMENT.
  B. POST DEPLOYMENT HEALTH ASSESSMENT (DD FORM 2796), NO EARLIER
THAN 7 DAYS BEFORE RETURNING AND NO LATER THAN 30 DAYS AFTER
RETURNING TO THE HOME STATION, AND
  C. POST DEPLOYMENT HEALTH REASSESSMENT (PDHRA) (DD FORM 2900)
DURING THE 3 MONTH TO 6 MONTH TIME PERIOD AFTER RETURNING FROM
DEPLOYMENT.  THE PDHRA HAS BEEN MANDATED SINCE 2005.  IN SEPT 2007,
THE DD 2900 WAS UPDATED TO ENHANCE QUESTIONS ON BEHAVIORAL HEALTH
AND ADD QUESTIONS ON TRAUMATIC BRAIN INJURY. AFTER MEMBERS HAVE
COMPLETED THE FORM, A HEALTHCARE PROVIDER WILL DISCUSS WITH THE
SERVICE MEMBER ANY HEALTH CONCERNS WHICH THEY HAVE INDICATED ON THE
FORM, AND WILL MAKE REFERRALS TO APPROPRIATE HEALTHCARE OR
COMMUNITY-BASED SERVICES IF FURTHER EVALUATION OR TREATMENT IS
NEEDED.  COAST GUARD ACTIVE DUTY AND RESERVE MEMBERS WHO ARE NOT
LOCATED NEAR A COAST GUARD CLINIC OR A NAVY MILITARY TREATMENT
FACILITY MUST CALL THE PDHRA CALL CENTER AT 1-888-PDHRA-99 (PRESS
OPTION 3) TO COMPLETE THEIR PDHRA WITH A DOD CONTRACTED HEALTHCARE
PROVIDER VIA THE TELEPHONE.  THE DOD CONTRACTED HEALTHCARE
PROVIDERS HAVE ACCESS TO THE EDHA AND WILL COMPLETE THE PDHRA
ELECTRONICALLY.
4.  ALL DEPLOYING / DEPLOYED MEMBERS WILL ACCESS THE NAVY EDHA
LOCATED AT - HTTPS://WWW-NEHC.MED.NAVY.MIL/EDHA/.  SELECT "NEW
USER" AND ENTER "COASTIE1234(DOLLAR SIGN)" AS THE PASS PHRASE (NOTE
THE ONLY LETTER CAPITALIZED IN THE PASS PHRASE IS THE "C").  ENTER
THE REQUIRED INFORMATION THEN SELECT "REGISTER".  AFTER
REGISTERING, SELECT "CREATE A NEW SURVEY".  SELECT THE REQUIRED
DEPLOYMENT HEALTH SURVEY (DD FORM 2795, 2796 OR 2900).  AFTER
COMPLETING THE SURVEY, SELECT "SAVE" AND EXIT OUT OF THE PROGRAM.
FOR SUBSEQUENT ACCESS TO THE EDHA, ENTER YOUR SOCIAL SECURITY
NUMBER AS THE LOGIN ID AND ENTER YOUR PASSWORD.  IF YOU FORGOT YOUR
PASSWORD OR THE PASS PHRASE, CONTACT COMMANDANT (CG-1121) FOR
ASSISTANCE.
5.  EDHA HEALTHCARE PROVIDER REVIEW PROCESS:
  A. PRE-DEPLOYMENT HEALTH ASSESSMENT. THE DD 2795 MUST BE REVIEWED
BY A HEALTH CARE PROVIDER.  THE HEALTH CARE PROVIDER CAN BE A
HEALTH SERVICES TECHNICIAN (HS), AN INDEPENDENT DUTY HEALTH
SERVICES TECHNICIAN (IDHS) OR A MEDICAL OFFICER.  MEDICAL
APPOINTMENT/FOLLOW UP WITH A IDHS OR MEDICAL OFFICER IS ONLY
NECESSARY FOR THE PRE-DEPLOYMENT ASSESSMENT (DD FORM 2795) IF YOU
RESPONDED POSITIVELY TO QUESTIONS 2-4 OR 7-8.
  B. POST DEPLOYMENT HEALTH ASSESSMENT. FOR THE POST DEPLOYMENT
HEALTH ASSESSMENT, MEMBERS MUST SCHEDULE A MEDICAL APPOINTMENT WITH
AN IDHS OR MEDICAL OFFICER AS SOON AS POSSIBLE AFTER COMPLETING THE
POST DEPLOYMENT HEALTH ASSESSMENT (DD FORM 2796).
  C. POST DEPLOYMENT HEALTH REASSESSMENT. FOR THE PDHRA, MEMBERS
MUST EITHER SCHEDULE AN APPOINTMENT WITH AN IDHS OR MEDICAL OFFICER
AT A COAST GUARD OR NAVY MEDICAL TREATMENT FACILITY OR CALL THE
PDHRA CALL CENTER AFTER COMPLETING THE PDHRA (DD FORM 2900).
6. HEALTHCARE PROVIDERS, AS IDENTIFIED IN CHAPTER 6 OF REFERENCE A,
WILL REVIEW THE DEPLOYING MEMBERS HEALTH ASSESSMENT FORMS VIA THE
EDHA.  ALL HEALTH CARE PROVIDERS WHO PERFORM DEPLOYMENT HEALTH
SCREENINGS MUST CONTACT COMMANDANT (CG-1121) VIA PHONE OR E-MAIL,
FOR THEIR LOGIN ID AND PASSWORD.  AFTER LOGGING ON TO THE EDHA,
REVIEW THE MEMBERS SURVEY, COMPLETE THE REMAINDER OF THE SURVEY AND
SELECT "SAVE" TO FINISH.  USE THE PRINT ICON TO PRINT THE MEMBERS
DEPLOYMENT HEALTH SURVEY AND EXIT OUT OF THE PROGRAM. PLACE A
SIGNED ORIGINAL IN THE MEMBERS MEDICAL RECORD. ONLY WHEN THE
DOCUMENTS ARE COMPLETED AND "SAVED" ARE THEY ELECTRONICALLY
SUBMITTED TO AMSA.
7.  ADDITIONAL INFORMATION CAN BE FOUND IN REFERENCE A AND AT
WWW.PDHEALTH.MIL.
8.  POC FOR THIS POLICY AT MLCA(K) IS CAPT OLGA GRAJALES
757-628-4333 OR OLGA.GRAJALES(AT)USCG.MIL, AT MLCP(K) IS CAPT MARIO
FAJARDO 510-637-1319 OR MARIO.E.FAJARDO(AT)USCG.MIL, FOR THE
DEPLOYABLE OPERATIONS GROUP IS CDR LUIS ORTEGA 202-493-1011 OR
LUIS.A.ORTEGA(AT)USCG.MIL.  FOR QUESTIONS ON THE EDHA PROCESS THE
POC AT COMMANDANT (CG-1121) IS CDR ERICA SCHWARTZ 202-475-5172 OR
ERICA.G.SCHWARTZ(AT)USCG.MIL.
9.  INTERNET RELEASE AUTHORIZED.
10. RADM MARK TEDESCO, DIRECTOR OF HEALTH AND SAFETY, SENDS.
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