GOVERNMENT TRAVEL CHARGE CARD (GTCC) POLICY AND PROCEDURES

R 281552Z NOV 07 ZUI ASN-A00332000018 ZYB
FM COMDT COGARD WASHINGTON DC//CG-102//
TO ALCOAST
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UNCLAS //N04600//
ALCOAST 549/07
COMDTNOTE 4600
SUBJ:  GOVERNMENT TRAVEL CHARGE CARD (GTCC) POLICY AND PROCEDURES
A.  GOVERNMENT TRAVEL CHARGE CARD (GTCC) PROGRAM, COMDTINST
4600.14B
1.  REF A CONTAINS THE POLICIES AND PROCEDURES FOR USAGE OF THE
GTCC AND INDIVIDUAL GTCC CARDHOLDER RESPONSIBILITIES.  THE
FOLLOWING EMPHASIZES SOME OF THE MOST COMMONLY OVERLOOKED GTCC
POLICIES AND PROCEDURES IDENTIFIED DURING THIS TIME OF YEAR WHEN
GTCC CARDHOLDERS HAVE A TENDENCY TO USE THEIR GTCC AND/OR TRAVEL
CLAIM REIMBURSEMENT FUNDS FOR PERSONAL HOLIDAY EXPENSES.
 A.  THE GTCC IS ONLY AUTHORIZED TO BE USED FOR EXPENSES THAT ARE
DIRECTLY RELATED TO OFFICIAL GOVERNMENT TRAVEL AND REIMBURSABLE IAW
THE JFTR/FTR.  THE GTCC AUTHORIZED USAGE POLICY CONTAINED IN REF A
IS ABSOLUTE AND ANY DEVIATION FROM THE POLICY COULD RESULT IN
ADMINISTRATIVE AND/OR DISCIPLINARY ACTION.
 B.  THE GTCC MONTHLY STATEMENT MUST BE PAID IN FULL UPON RECEIPT,
PARTIAL PAYMENTS ARE NOT AUTHORIZED.  FUNDS RECEIVED FROM TRAVEL
CLAIM REIMBURSEMENT SHALL BE USED TO PAY THE TRAVEL EXPENSES
CHARGED AGAINST THE GTCC.  FAILURE TO PAY THE GTCC STATEMENT AND/OR
USE TRAVEL REIMBURSEMENT FUNDS TO PAY THE GTCC STATEMENT COULD
RESULT IN ADMINISTRATIVE AND/OR DISCIPLINARY ACTION.
2.  COMMANDING OFFICERS AND SUPERVISORS ARE REMINDED OF THEIR
RESPONSIBILITIES FOR MANAGING THE GTCC PROGRAM IN THEIR CHAIN OF
COMMAND AS OUTLINED IN REF A ENCL 1 SECTION P.4.  SPECIFICALLY
COMMANDS SHOULD BE USING THE GTCC REPORT IN DIRECT ACCESS TO
MONITOR ACCOUNT STATUS, USAGE, AND OUTSTANDING BALANCES.
APPROPRIATE MONITORING BY THE COMMAND CAN HELP REDUCE INSTANCES OF
MISUSE, DELINQUENCY AND CANCELLATION OF GTCC ACCOUNTS WHICH CAN
IMPACT OVERALL UNIT READINESS.
3.  THE GTCC ACCOUNT MAILING ADDRESS AND OTHER CONTACT INFORMATION
CONTAINED ON THE INDIVIDUAL GTCC ACCOUNT PROFILE MUST BE CURRENT AT
ALL TIMES.  GTCC CARDHOLDERS SHALL IMMEDIATELY CONTACT CITIBANK AT
1-800-790-7206 AND UPDATE THE INFORMATION ANY TIME THERE IS A
CHANGE TO ANY OF THE PROFILE INFORMATION.  THIS APPLIES TO ALL GTCC
CARDHOLDERS AND NOT JUST CARDHOLDERS WITH CURRENT USAGE ACTIVITY.
4.  EFFECTIVE IMMEDIATELY GTCC ACCOUNTS WILL BE CLOSED IF THE
ACCOUNT IS IN A RETURNED MAIL STATUS FOR TWO CONSECUTIVE GTCC
BILLING CYCLES.  GTCC ACCOUNTS ARE AUTOMATICALLY PLACED IN A
RETURNED MAIL STATUS BY THE BANK WHEN A MONTHLY STATEMENT AND/OR
RENEWAL NOTICE IS RETURNED TO THE BANK AS UNDELIVERABLE.
CARDHOLDERS REMAIN PERSONALLY LIABLE FOR ANY OUTSTANDING BALANCE ON
THEIR GTCC ACCOUNT, WHICH CONTINUES TO AGE, EVEN IF THE ACCOUNT IS
IN A RETURNED MAIL OR CLOSED STATUS.
5.  FOR QUESTIONS, PLEASE CONTACT MR. LES WEISBECK AT 202-475-3687,
E-MAIL LES.R.WEISBECK(AT)USCG.MIL OR MR. SCOTT ARNDT AT 202-475-
3664, E-MAIL SCOTT.R.ARNDT(AT)USCG.MIL.
6.  INTERNET RELEASE AUTHORIZED.
7.  RADM CLIFFORD I. PEARSON ASSISTANT COMMANDANT FOR HUMAN
RESOURCES, SENDS.
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